Roles and duties of
your Company Secretary.
These are:
a) Issuing
notices of the Board, General and Extra-ordinary Meetings.
b) Issue
notice in (a) above to Members, Shareholders and Directors.
c) Taking
minutes of meetings.
d) Countersigning
company documents with the Director.
e) Ensure
statutory filings at the Companies Registry.
f) Keeping
the Company registers and statutory books.
g) Guide
Directors on discharge of their responsibilities.
h) Induct
or participate in the induction of Directors.
i) Assist
the Board Chair & CEO/MD to approve the annual board plan.
j) Administer
other strategic board level matters.
k) Central
source of guidance on ethics and good governance to company.
l) Perform
board powers of management when delegated.
m) Facilitate
the Board in performing their responsibilities to the Company.
n) Support
the Board to implement the annual plan & budget.
o) Coordinate
Board Strategic level matters and performance.
p) Safeguard
statutory compliance eg: licenses, tax, leases and contract timelines.
q) Highlight
issues of reputational risk and advise management.
NB:
Every Company should have a Company Secretary.
Sole director cannot be a Secretary.
In a private company, secretary must not be a qualified
lawyer or chartered secretary. In a public company the secretary must be qualified.
The Secretary should have a current record/register of
all the Company documents.
Corporate governance is imperative for ALL companies. It
is mandatory for public companies.
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